7 Feature To Look Out In An Attendance Management System

Today, schools, colleges and educational institutes are developing themselves technically using new technology like school ERP, LMS system and CRM to manage their daily operations, provide quality education and communicate better with the students and parents. If your organisation is planning to use any of these techs or using them, then, this article is for you.

If you are using school ERP, then you must have heard about its attendance management system. It is one of the many modules of ERP used for the attendance management of students. Schools and teachers know how important it is to record accurate student attendance. Traditionally, teachers do this task manually, where they roll call students’ names and mark them present or absent.

However, in today’s time of online and hybrid classes this system cant’ work. That is why schools nowadays are using attendance management software to record attendance. But before installing this software and making the best out of it you need to know about its’ must-have features.

Automated Attendance Taking: The first and very basic feature of attendance management software is recording the attendance of students automatically. This feature works with the help of a biometric or ID chip. It depends on the school which system they want to use, the biometric or ID chip is connected with the attendance software. After which, whenever students come into the school they will tag their fingerprints or ID card on the system, which will record their attendance. This feature helps record the accurate attendance of every student, without any work done by teachers.

Leave Records Management: Recording leaves and absences is as important as recording the present student’s records. The attendance management system helps you do it, its’ leave management system helps in maintaining a clear record of absentee students. This helps the administrator to check which students are frequently absent, or which grade, section or stream of students are not attending school regularly. Based on this they can take required action or find the solution to the problem.

Alert System: It is often seen that students skip their classes purposely or they do leave their homes for school but don’t attend classes. In such cases, school authorities face problems, to avoid this problem, the alert feature can be used. This feature of the attendance management system sends alert messages on guardians’ mobile numbers and registered email IDs; whenever, their child is absent. This way they get updated information about their child’s whereabouts. And it also prevents the students from skipping or bunking school.

Calendar Integration: Calendar integration is another important feature that schools should look out for when choosing any attendance management software. As you know every task, activity and function is held in schools based on their calendar. So it becomes important that your attendance management system can integrate with your calendar. It saves the administrator’s time to add every detail manually from the calendar to the attendance management system. So, you need to look out for this feature in an attendance system, positively.

Comprehensive Reports: Traditionally when schools have to record attendance, they have to maintain registers for each class, section and stream separately and it has to be done at least twice a year. Maintenance of these registers and storage takes up lots of time and space. If you don’t want to face the same issue in digital storage, then, the comprehensive record feature is quite useful for you. It compresses the records and takes less space in storing them in the computer system. However, it will present the attendance record as it is without leaving any information, which means no compromise in performance.

Mobile-Friendly: Make sure your school ERP and all its modules like attendance management software, fee management software and time-table management, etc. are mobile-friendly. So that teachers, students and parents can access any information they want even from their mobile.

Analytics And Reports: Analytics and reports are a crucial feature too. It will present the collected data in simple tabular, graphical, and textual format. Teachers and administrators can use it to evaluate students’ school presence, participation in academic activities etc. Even parents can access it to check their child’s progress.